Word Processing

What is Word Processing?


The great advantage of word processing over using a typewriter is that you can make changes without retyping the entire document. If you make a typing mistake, you simply back up the cursor and correct your mistake. If you want to delete a paragraph, you simply remove it, without leaving a trace. It is equally easy to insert a word, sentence, or paragraph in the middle of a document.

or in other word…

writing, editing, and production of documents, as letters, reports, and books, through the use of a computer program or a complete computer system designed to facilitate rapid and efficient manipulation of text.

Full-featured word processors features:

  • File management :Many word processors contain file management capabilities that allow you to create, delete, move, and search for files.
  • Windows: Allows you to edit two or more documents at the same time. Each document appears in a separate window.
  • Font specifications: Allows you to change fonts within a document. For example, you can specify bold, italics, and underlining. Most word processors also let you change the font size and even the typeface.
  • LayoutAllows you to specify different margins within a single document and to specify various methods for indenting paragraphs.
  • GraphicsAllows you to embed illustrations and graphs into a document.
  • Headers, FootersAllows you to specify customized headers and footers that the word processor will put at the top and bottom of every page.
  • Page Numbering: The word processor automatically keeps track of page numbers so that the correct number appears on each page.
  • Footnotes & Cross-references: Automates the numbering and placement of footnotes and enables you to easily cross-reference other sections of the document.
  • Tables of contents & indexes: Allows you to automatically create a table of contents and index based on special codes that you insert in the document.
  • Macros: A macro is a character or word that represents a series of keystrokes. The keystrokes can represent text or commands. The ability to define macros allows you to save yourself a lot of time by replacing common combinations of keystrokes.
  • Document merges: Allows you to merge text from one file into another file. This is particularly useful for generating many files that have the same format but different data. Generating mailing labels is the classic example of using merges.
  • Spell checker: A utility that allows you to check the spelling of words. It will highlightany words that it does not recognize.
  • Thesaurus/Dictionary: A built-in thesaurus/dictionary that allows you to search for synonyms without leaving the word processor.
  • WYSIWYG (what you see is what you get): With WYSIWYG, a document appears on the display screen exactly as it will look when printed.
  • Print Preview: You can view your document before you print.
  • Word processors – basic features:

  • insert text: Allows you to insert text anywhere in the document.
  • delete text: Allows you to erase characters, words, lines, or pagesas easily as you can cross them out on paper.
  • copyAllows you to duplicate a section of text.
  • cut & paste : Allows you to cut a section of text from one place in a document and insert (paste) it somewhere else.
  • search and replace : Allows you to direct the word processor to search for a particular word or phrase.
  • word wrap :The word processor automatically moves to the next line when you have filled one line with text
  • page size & margins :Allows you to define various page sizes and margins, and the word processor will automatically readjust the text.
  • print: Allows you to send a document to a printer to get hardcopy.
  • There are a number of different word processing applications. One of the most widely used ones is Word, which is part of Microsoft Office. Another widely used one is WordPerfect by the Corel Corporation. A third one is Writer, which is part of OpenOffice by Apache. While the first two are commercial software, OpenOffice is open source and can be downloaded and used free of charge. Finally, there is Pages, which is part of iWork by Apple.


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